Many people think it might be impossible to plan an event with ease. This process can be a challenge even for seasoned event planners. However, there are a few things that can take a bit of the stress out of it for you. Here’s a quick look at a few stress-free planning tips.
If you have events on a recurring basis, even if it’s just once a year, consider getting a few items that you can reuse. Think of a custom canopy for outdoor events, chairs, tables, etc. This will save you money and time as opposed to trying to track down and rent them for each event.
The location where you hold your event is a critical aspect of the overall event experience. If you’re holding a dinner party, sure, go ahead and hold it in your home if you have enough space. However, not all events are dinner parties and you may be in search of a nontraditional sort of venue. Just keep in mind that you also need it to be a safe space that’s easy to deal with and has ADA compliance. If it provides things like lighting, catering, and seating, that’s a bonus. However, you may also need to consider whether or not it has WI-FI or any other tech perks.
Organize Workspace and Time
Creating work habits that are efficient will lay a foundation for event organization that’s productive. Manage your time, structure your entire day, create a system for the flow of work, and declutter your desk. Don’t forget to make time for breaks too. Even a break as short as 15 seconds from the screen of your computer can make a huge difference when it comes to decreasing eye fatigue. Also, when you outline your day, try to remember to make time for those inevitable unexpected things that pop up.
Coming up with a budget and then sticking to it is critical when you want to avoid going into the red while you’re planning your event. Use budgeting tech if you have to in order to hone in on those activities that’ll provide you with the highest return. You might also want to work a contingency plan into your budget for those unexpected things.
You want your contracts to have a lot of information. The more they contain, the lower your chances are for manipulation or misunderstanding. This holds true both for the contracts created by you and those created by caterers, vendors, venues, etc. While it might be a bit tedious to read all of that fine print, it might save you big in the end. This bit of advice isn’t just for planning events but for anything else you might need a contract for.
Make a list of things that will only take five minutes. These are tasks that can be tackled anytime you have a bit of spare time. Having somewhere to store this list, such as a checklist for planning your event or even just a sticky note will ensure that you don’t need to worry about them even when you might have 100% of your attention on other things.
Once you have all of the proper technologies and procedures in place, you’ll be able to take event planning to another level. You can dig a bit deeper into the ways you’re promoting your event by using online marketing tools and you can even find event planning checklists online. Hopefully, the tips and tricks you’ve read here today will make things a bit less stressful for you the next time you need to plan an event.