Planning an outdoor event can be incredibly exciting — the fresh air, the beautiful scenery, and the chance to gather guests outdoors all add up to create a memorable event. But what you do behind the scenes is what really counts when it comes to ensuring outdoor event success!

From chairs, tables, and tent rentals, there are certain essential items that should always be on your must-have list for any outdoor gathering. In this post, we’ll explore some of these must-haves so you can make sure you’re covered before hosting your next unforgettable occasion!

The Right Tent

A tent rental should be at the top of your outdoor event must-have list. Even if you’re hosting an outdoor event in peak summer weather, a tent offers much-needed protection from unexpected elements like wind and rain. Plus, there are all sorts of options available when it comes to choosing the right size and style of tent for your gathering.

From large tents for formal receptions to more modest-sized ones that are ideal for intimate gatherings, your tent rental company can help you choose the perfect fit. For example, if you’re looking for a marquee hire in Brisbane, first consider the desired size of the marquee and how many guests you want it to accommodate, then ask your tent rental company about their options.

Also, keep in mind that you may want to include some of the necessary equipment such as lighting, fans, and air conditioning to ensure outdoor event success.

Quality Furniture

Comfortable seating is essential to any outdoor event. Whether you’re hosting an intimate gathering or a large formal reception, your guests need somewhere comfortable to sit and relax. Fortunately, there are plenty of furniture hire options available that can provide the perfect solution for any type of event.

From classic chairs and tables to more modern lounge furniture styles, you’ll be able to find something that fits your needs. It’s also important to think about the type of flooring you will be placing the furniture on, as certain types can require special accommodations.

For example, if you’re hosting an event on grass or sand, then opting for furniture with sturdy legs is essential. This will ensure that your guests are sitting comfortably and that your furniture won’t sink into the ground. Also, consider the color of the furniture you choose. Whether it’s bright and vibrant or more muted and classic, finding something that fits your decor style is essential and instrumental in your outdoor event success!

Creative Lighting

Lighting can make or break any outdoor event. Not only does it provide an overall ambiance, but it’s also essential for safety and security purposes. Plus, creative lighting can even be used to direct guests where you want them to go.

Whether you’re opting for classic string lights or something more modern like uplights or paper lanterns, be sure to discuss your lighting needs with your tent rental company. They’ll be able to provide the best advice and solutions, plus they may even have some suggestions on how to use lighting creatively for additional impact.

Additionally, it’s also important to consider the type of power source you will need for your lighting. Will you need a generator or can you plug into an existing outlet? Discussing these details with your tent rental company ahead of time will help ensure that your event runs smoothly and as planned.


When it comes to hosting the ultimate gathering, there are a few key elements to remember – one of which is refreshments! After all, what better way to keep your guests happy and buzzing with energy than with a selection of delicious cold drinks and snacks? From ice-cold lemonade to crisp cucumber water, there are plenty of hydrating options to choose from.

For those who like something a little more indulgent, you could whip up a batch of homemade iced tea or offer some refreshing fruit smoothies. And don’t forget about the snacks! From refreshing fruit skewers to bite-sized finger foods, there are plenty of options to suit all tastes and preferences. So next time you’re hosting a get-together, make sure you have plenty of refreshing refreshments ready to go!

Music & Entertainment

Music and entertainment are the ultimate party must-haves, and they’re especially important to achieving outdoor event success. Whether you choose to hire a live band or DJ, or just provide some background music with your own sound system, having some tunes playing is sure to get your guests up on their feet and dancing!

And don’t forget about entertainment! If you want to make your outdoor event extra special, why not add some fun activities like lawn games or a photo booth? This will encourage guests to mingle and have even more fun.

Plus, for any type of outdoor gathering, don’t forget to plan ahead and have a clear rain plan in place. This way you won’t get caught off guard if bad weather hits!

Adaptable Seating Options

Gone are the days when gatherings meant stiff chairs and uncomfortable seating arrangements. With the rise of adaptable seating options, you can now set up cozy couches, spacious benches, and soft bean bags for people to sit on as they mingle. Whether it’s a family reunion, a corporate event, or a casual get-together with friends, adaptable seating options allow your guests to move and mingle comfortably around the space.

Also, comfort and style aren’t the only benefits of adaptable seating. Using lounge furniture can also help you save money on your event rental costs. So if you’re looking to create a cozy atmosphere that won’t break the bank, why not invest in some piece of adaptable seating?

Achieving Outdoor Event Success

Planning a successful outdoor event doesn’t have to be a daunting task. By keeping these must-have items in mind – the right tent, quality furniture, creative lighting, varied refreshments, uplifting music and entertainment, and adaptable seating options, you can ensure your event is one for the books. Each of these elements plays a vital role in creating a comfortable, inviting, and unforgettable experience for your guests. So, whether you’re planning a casual get-together, a corporate event, or anything in between, remember these essentials to make your outdoor gathering a hit!